DATAMAXIMUS
Privacy Policy
This Privacy Policy explains how DataMaximus collects, uses, protects, and shares information when you visit our website, submit a form, schedule a call, use our CRM platform, or work with us for setup, automation, AI voice agent, chat agent, funnel, calendar, workflow, or support services.
Effective Date: May 12, 2026
Last Updated: May 12, 2026
Agreement & Terms
By using our website, platform, forms, services, or communications, you agree to the practices described in this Privacy Policy.
This page is intended to provide a clear overview of how DataMaximus handles information related to our CRM platform, automation services, AI voice agents, chat agents, funnels, forms, calendars, pipelines, workflows, and client support services.
DataMaximus (“DataMaximus,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, submit a form, schedule a call, communicate with us, use our CRM platform, or purchase our setup, automation, AI voice agent, chat agent, funnel, calendar, workflow, reporting, or support services.
1. Information We Collect
We may collect information you provide directly to us, including your name, business name, email address, phone number, website URL, company information, appointment booking details, form or survey responses, payment and billing information, login or account information, support communications, and information submitted through chat widgets, calendars, funnels, forms, surveys, or CRM tools.
When you or your business uses DataMaximus systems, we may process information related to leads, prospects, customers, sales pipeline activity, appointment bookings, email and SMS communication history, call activity, missed-call follow-up, chat widget conversations, voice agent interactions, form submissions, tags, custom fields, workflows, automations, notes, tasks, and reporting data.
We also automatically collect information including: IP address, browser type, device type, operating system, pages visited, referring website, date and time of visit, clicks, form activity, usage data, cookies, and tracking information.
2. How We Use Information
- Provide our CRM platform and related services
- Build, customize, launch, and support CRM systems
- Set up automations, calendars, forms, funnels, workflows, pipelines, tags, and custom fields
- Configure AI voice agents, chat agents, missed-call text back, appointment booking systems, and follow-up workflows
- Respond to inquiries and support requests
- Schedule consultations, audits, or service calls
- Send transactional, operational, and service-related messages
- Send marketing communications where permitted
- Improve our website, services, platform, automations, and user experience
- Process payments and manage billing
- Monitor system usage, performance, and security
- Comply with legal, regulatory, contractual, and carrier requirements
- Prevent fraud, abuse, unauthorized access, or misuse of our services
3. SMS, Phone, and Messaging
If you provide your phone number to DataMaximus, you may receive calls, text messages, appointment reminders, follow-up messages, service updates, or other communications related to your inquiry, account, or services.
Message and data rates may apply. Message frequency may vary.
You may opt out of marketing text messages by replying STOP. You may request help by replying HELP or contacting us directly.
Compliance Notice: No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Information sharing to subcontractors or service providers in support of our services, such as customer service, messaging delivery, platform operations, or technical support, is permitted. Text messaging originator opt-in data and consent will not be shared with any third parties.
4. How We Share Information
We do not sell your personal information in the traditional sense.
We may share information with trusted service providers, contractors, software platforms, and vendors who help us operate our business and deliver services, including CRM and marketing automation providers, website and funnel hosting providers, email and SMS delivery providers, payment processors, calendar and scheduling tools, analytics providers, AI voice, chat, and automation technology providers, customer support and technical service providers, and professional advisors.
We may disclose information to comply with law, enforce agreements, protect rights and security, prevent fraud, or in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction.
5. Client and Customer Data
DataMaximus may process information on behalf of business clients that use our CRM platform, automations, AI agents, funnels, forms, calendars, or related systems.
In those situations, the business client is generally responsible for determining what information is collected from its leads, customers, and contacts, and DataMaximus acts as a service provider, processor, or support provider.
Client data may include lead information, customer information, call activity, SMS messages, emails, appointment history, pipeline stages, form submissions, notes, tasks, tags, custom fields, and automation activity.
We use client data only to provide, maintain, support, customize, troubleshoot, and improve the services requested by the client, unless otherwise permitted by law or contract.
6. Cookies and Tracking
We may use cookies, pixels, analytics tools, and similar technologies to operate our website, remember preferences, understand website traffic and visitor behavior, improve pages, funnels, and forms, measure marketing performance, and support advertising or retargeting campaigns where used.
You can control cookies through your browser settings. Disabling cookies may affect the functionality of some parts of our website or services.
7. Email Marketing
If you subscribe, request information, submit a form, or otherwise opt in, we may send emails about DataMaximus services, platform updates, CRM audits, automation strategies, appointment reminders, or related business content.
You may unsubscribe from marketing emails by clicking the unsubscribe link in the email or contacting us directly. We may still send transactional or service-related emails when necessary.
8. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
However, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.
9. Data Retention
We retain information for as long as reasonably necessary to provide services, maintain accounts and records, support client systems, comply with legal, tax, accounting, and contractual obligations, resolve disputes, enforce agreements, maintain security, and prevent fraud.
Retention periods may vary depending on the type of information, service, legal requirement, and client instruction.
10. Your Privacy Rights
Depending on where you live, you may have rights regarding your personal information, including the right to request access, correction, deletion, a copy of your information, opt out of certain marketing communications, opt out of certain cookies or tracking technologies, and withdraw consent where processing is based on consent.
To exercise privacy rights, contact us using the information below. We may need to verify your identity before fulfilling certain requests.
11. California Privacy Rights
If you are a California resident, you may have rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act, including rights to know, access, correct, delete, and opt out of certain sharing or selling of personal information.
We do not knowingly sell personal information for money. If our use of cookies, analytics, advertising, or similar technologies is considered a “sale” or “sharing” under applicable privacy laws, you may have the right to opt out.
12. Children’s Privacy
Our website and services are intended for businesses and individuals who are at least 18 years old. We do not knowingly collect personal information from children under 13.
If we learn that we have collected personal information from a child without appropriate consent, we will take reasonable steps to delete it.
13. Third-Party Services
Our website or platform may contain links to third-party websites, tools, integrations, or services. We are not responsible for the privacy practices, content, policies, or security of third parties.
You should review the privacy policies of any third-party services you use.
14. AI Agents and Automations
DataMaximus may configure or support AI voice agents, chat agents, automated follow-up systems, appointment booking tools, missed-call text back, and other automated communication workflows.
These systems may process information you provide through phone calls, SMS, chat, forms, calendars, or other communication channels. This information may be used to respond to inquiries, qualify leads, book appointments, route messages, trigger workflows, or support business operations.
Users should avoid submitting sensitive personal information through AI agents, chat widgets, or automated workflows unless specifically requested and appropriate for the service.
15. International Users
If you access our website or services from outside the United States, your information may be processed in the United States or other locations where our service providers operate.
By using our website or services, you understand that your information may be transferred to and processed in countries that may have different privacy laws than your location.
16. Changes to This Policy
We may update this Privacy Policy from time to time. When we make changes, we will update the “Last Updated” date above.
Your continued use of our website, platform, or services after any updates means you accept the revised Privacy Policy.
17. Contact Us
If you have questions about this Privacy Policy or want to exercise your privacy rights, contact us at:
DataMaximus
Email: [email protected]
Website: datamaximus.com
Address: 410 E Jackson St, Tampa, FL 33602
AI, CRM, Automations, Voice Agents, and Follow Up Systems.